🏋️ Built for Fitness Studios · Powered by AI

Turn Your Gym Data Into Competitive Advantage

StudioIQ delivers real-time KPIs, financial analysis, and member insights — all in one intelligent dashboard platform.

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StudioIQ — KPI Dashboard
Active Members
1,284
▲ 8.2% vs last month
Monthly Revenue
$52,410
▲ 12.4% vs last month
Churn Rate
3.1%
▼ 0.6% improvement
Class Fill Rate
87%
▲ 5% vs last month
Platform Features

Everything your studio needs to grow

From daily KPIs to CFO-level financial analysis — all role-appropriate and always up to date.

📊
Analytics & Reporting
Dashboards, financials, and performance tracking

Real-Time KPI Dashboard

Track members, revenue, churn, and class capacity live with trend indicators and period comparisons.

Active Members
1,284
▲ 8.2% vs last month
Monthly Revenue
$52,410
▲ 12.4% vs last month
Churn Rate
3.1%
▼ 0.6% improvement
Class Fill Rate
87%
▲ 5% vs last month
Revenue trend — last 10 months

CFO Financial Analysis

P&L, cash flow, and margin analysis designed for ownership. Know your numbers without a spreadsheet.

P&L Summary — March 2026
Total Revenue$52,410
  Memberships$41,280
  Retail & Supplements$6,830
  Personal Training$4,300
Total Expenses$38,290
Net Profit$14,120
Margin26.9%

Sales Rep Performance

Track each rep weekly, monthly, or in real time — close rates, follow-up speed, and revenue attribution.

Rep Leaderboard — March
RepNew MembersTrialsProductNew Rev
🥇 Jamie R.2331$1,240$8,740
🥈 Marcus T.1824$890$6,120
🥉 Dana K.1418$620$4,880
   Alex P.911$340$2,310

Monthly Coaching Emails

Managers get coaching tips and focus areas. Owners get an executive summary with financials and cross-studio comparisons.

💪
Retention & Growth
Alerts, InBody insights, and tools to keep members

Smart Alerts

Automatic notifications when churn spikes, revenue dips, or a class hits your capacity thresholds.

🚨
CHURN ALERT
Downtown churn hit 4.8% — above your 4% threshold. 18 cancellations this week vs 9 avg.
2m ago
⚠️
CAPACITY WARNING
Tue 6PM HIIT is at 96% capacity for 3 consecutive weeks. Consider adding a waitlist or second session.
1h ago
🎉
MILESTONE
Westside crossed 1,100 active members — new all-time high. Revenue up 14% MoM.
3h ago

InBody as a Retention Tool

Flag members who haven’t scanned in 60+ days. Trigger re-scan reminders before they disengage.

Member Scan Status
847
Scanned <30d
312
30–60 days
125
60+ days
Action needed: 125 at churn risk. Auto-reminders queued for 68.

InBody-Powered Conversions

Auto-schedule scans during trials, surface before-and-after progress to close. Track scan-to-conversion rates.

InBody Impact on Conversions & Retention
Trial Conversion
When scanned on trial visit
34% 61%
12-Month Retention
Scanning every 90 days
58% 79%
1.8xmore likely to convert when scanned during trial
36%lower churn for members on a 90-day scan cadence

Role-Based Access

Staff see what they need. Owners see everything. Sensitive financials stay with the right people.

Staff View
KPI Dashboard
Member Overview
Class Capacity
Alerts
🔒 CFO Analysis
🔒 Financial Reports
Owner View
KPI Dashboard
Member Overview
Class Capacity
Alerts
CFO Analysis
Financial Reports
⚙️
Platform & Integrations
Mobile-first, connected to the tools you already use

Mobile-First Design

Check studio performance from anywhere. Dashboards are fully responsive and built for on-the-go owners.

StudioIQ
MEMBERS
1,284
▲ 8.2%
REVENUE
$52K
▲ 12.4%
CHURN
3.1%
▼ 0.6%
FILL RATE
87%
▲ 5%

Mindbody Integration

Pull member data, gain prospective new member insights, track sales, and everything you need directly from Mindbody — the system most fitness studios already run on.

Data Sync Flow
Mindbody
Members • Sales • Classes
StudioIQ
Transform • Analyze • Alert
Your Dashboard
KPIs • Reports • Insights
8AM
Daily auto-sync
0
Manual entry needed
100%
Data retention

Google Workspace Integration

Powered by Google Apps Script and Sheets — no new database to manage. Your data stays where it lives.

📊
Sheets
Your data lives here
⚙️
Apps Script
Automation engine
📧
Gmail
Reports & alerts
No new tools to learn • No data migration • No vendor lock-in

QuickBooks Integration

Revenue, expenses, and payroll data sync with QuickBooks automatically. Your P&L and cash flow dashboards stay accurate without double-entry.

QuickBooks Sync Status
QuickBooks
Revenue • Expenses • Payroll
StudioIQ CFO
P&L • Cash Flow • Margins
✓ Synced
Last: 2 hrs ago
0
Discrepancies
Daily
Auto-sync
Featured Module · Now Live

Stop losing money to paper waivers and unsigned contracts

Mindbody's checkbox "I agree" is not a legal signature. Paper contracts get lost, scanned poorly, stored locally, and lose chargeback disputes. StudioIQ ships an integrated signing system that fixes all of it — Mindbody-aware, automated, and audit-grade.

⚠ The Problem
  • Paper contracts get lost. Coffee spills, drawer chaos, missing pages on cancellation day.
  • Manual follow-up burns hours. Front desk chases unsigned waivers between classes — half never come back.
  • Scanned PDFs sit on a laptop. One hard-drive crash and your enforceable record is gone.
  • Chargebacks you can't win. Card processor asks for a signed agreement. You send a checkbox screenshot. You lose.
  • Mindbody waivers aren't signed. A box ticked inside MBO is not a signature under E-SIGN / UETA. In court, it doesn't hold.
✓ The Fix
  • Auto-issued the moment a contract is created in Mindbody. Webhook → email + SMS link, hands-off.
  • Member signs on their phone in 90 seconds. Real signature, not a checkbox.
  • Signed PDF auto-uploaded back to the member's Mindbody profile. Plus archived in encrypted cloud storage with cryptographic hash.
  • Reminder cron does the chasing. Friendly nudge at 24h, final at 42h, auto-expire at 48h.
  • Court-grade audit trail. IP, timestamp, user agent, device, document hash — every dispute defensible.
See the full signing module →
Live now at sign.studioiq.ai · Already issuing real contracts at LRF Investments studios
How It Works

Automate what slows you down

StudioIQ connects your tools so data flows automatically — no manual work, no missed leads.

💬

Slack Alerts

Real-Time
+

Notify your staff about the moments that matter — leads, first-timers, trial milestones, and wins — the instant they happen.

StudioIQ Slack Channels
How It Works In Practice
⚡ Instant Lead Alerts
The moment a prospect submits interest — from Facebook ads or any source — staff gets an alert so they can respond within 15 minutes while the lead is hot.
🏋️ First-Timer & Trial Alerts
Every class booking by a first-time visitor or trial member triggers an instant alert to the studio’s staff channel with the context coaches need: who they are, what visit they’re on, their fitness goals, and whether they’ve completed their InBody scan.
🌙 Nightly Staff Briefing
Each night at 9pm, StudioIQ prepares tomorrow’s briefing — every first-time visitor and trial member grouped by class time, with trial progress, expiration countdowns, conversion status, and InBody scan reminders calibrated to where each person is in their journey. Staff walks in knowing exactly who needs the red carpet, who’s ready for the membership conversation, and who’s about to slip through the cracks.
The goal is simple: no lead goes cold, no first-timer goes unnoticed, no trial expires without a conversation, and no member starts without a baseline scan. StudioIQ turns the data your studio already generates into timely, actionable coaching moments that drive conversion, retention, and member experience across every location.
📣

Facebook Lead Ads

Auto-Sync

Facebook leads flow directly into Mindbody as new prospects — no manual entry, no leads lost. Capture, sync, and follow up automatically.

FB Lead Ad StudioIQ Mindbody

Google Review Auto-Replies

AI-Powered

Every Google review gets a personalized, on-brand reply within minutes — thank happy members and address concerns before they escalate.

New Review AI Reply Google
💵

QuickBooks Sync

Accounting

Revenue, expenses, and payroll data sync with QuickBooks automatically. Your P&L and cash flow dashboards stay accurate without double-entry.

QuickBooks StudioIQ CFO
Multi-Studio Owners

One dashboard for your entire portfolio

Stop logging into each studio separately. StudioIQ gives multi-location owners a single view of every metric that matters — across every location, in real time.

See how StudioIQ solves multi-location challenges
StudioIQ — Portfolio Overview
All Studios
Financials
Members
Total Members
3,842
▲ 6.4% across all locations
Combined Revenue
$156,720
▲ 9.1% vs last month
Avg Churn Rate
3.4%
▼ 0.8% improvement
Avg Fill Rate
84%
▲ 3% vs last month
DowntownOn Track
Members
1,284
Revenue
$52,410
Churn
2.8%
Fill Rate
87%
MidtownWatch
Members
1,456
Revenue
$58,310
Churn
4.2%
Fill Rate
82%
WestsideOn Track
Members
1,102
Revenue
$46,000
Churn
3.1%
Fill Rate
83%
Owner Monthly Roll-Up Email
🔍

Portfolio-Wide Visibility

Logging into each studio’s system one at a time, piecing together spreadsheets just to understand how the business is doing.
With StudioIQ: Every location’s revenue, membership, and performance data — side by side, updated in real time.
🏆

Spotlight Top Performers

No easy way to see which sales reps are closing, who’s crushing retention, or which studio is outperforming the rest.
With StudioIQ: Instantly identify your top performers across locations — and replicate what’s working.
📋

Accountability That Scales

Relying on managers to self-report numbers. No consistent way to hold teams accountable to targets across studios.
With StudioIQ: Every manager sees their KPIs. Every owner sees the full picture. Accountability is built into the system.
⚠️

Catch What You’re Missing

Missed follow-ups, expiring trials, declining attendance — problems that go unnoticed until they hit the bottom line.
With StudioIQ: Automated alerts surface missed opportunities before they become lost revenue.
📊

Cross-Studio Benchmarking

No baseline for what “good” looks like. Each location operates in a silo with no way to compare performance.
With StudioIQ: Compare churn, revenue per member, and class fill rates across locations — see where to double down and where to intervene.
🧠

Owner-Level Intelligence

Spending hours every week pulling reports just to know where things stand. Time that should be spent growing the business.
With StudioIQ: A monthly executive briefing hits your inbox with financials, coaching insights, and exactly where to focus next.
Integrations

Works with your stack

Mindbody
QuickBooks
Slack
Facebook Ads
Google Reviews
Google Sheets
Google Apps Script
Stripe
Pike13
Google Calendar
Gmail
Zapier
Xero
InBody
Cloudflare
What Studios Say

Built by operators, for operators

★★★★★

"I used to spend two hours every Monday pulling numbers. Now I open StudioIQ on my phone before I get out of bed and I know exactly where we stand."

Marcus T.
Owner, Iron Peak Fitness
★★★★★

"The role-based access was the thing that sold us. My managers get the KPIs, I get the financials, nobody sees what they shouldn't."

Daniela R.
Founder, Elevate Studio Group
★★★★★

"Our CFO analysis used to live in a spreadsheet nobody looked at. Now it's a dashboard my whole leadership team references in every meeting."

Chris W.
Director, FitLife Clubs

See how StudioIQ turns your studio data into real-time insights. Fill out the form below and we'll reach out to get you started.

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